How to write Resignation Letter

You are thinking to move on. You don’t want to continue with the same job now.  You want to apply for higher position. You want to grow more now. But you have no idea how to write Resignation letter to leave this current job. You don’t need to worry, as you are at right place. Here in this article I will discuss about how to write resignation letter. I will also share templates and samples of the resignation letter. I will also share different kind of formats of the resignation letter.

Firstly if you have confusion regarding what resignation letter is then let me tell you that resignation letter is an act or form which is used to when you want to leave your current job and here you write the intention or reason behind leaving this job. Hope now the concept of resignation letter is clear in your mind. Now, let’s begin with the topic “how to write resignation letter”.

How to write a Resignation Letter

As I said above resignation letter is the act which is used to leave the job. So, you are doing a job and you are in the professional zone. You can’t leave your job without any permission and as per your wish. You need to give a valid reason to leave the job. For whatever the reason behind leaving the job, you need to inform your company or organization first about your intention. As they also need to replace you with the new candidate so, they need to aware of your intentions first.  There is particular structure to write the resignation letter. It is not a simple message which highlights that you are leaving this job. You need to mention or write it in a proper manner.

Writing a Letter of Resignation

You should need to be aware of the structure of writing a Letter of the Resignation letter.  While writing a resignation letter keep in mind that you have worked for this company or organization for such a long time and you want to move on with some other option. Do not miss to write about the highlights of achievements you grasped in your journey with this organization. Steps you need to keep in mind while writing resignation letter are as follows:

  • Write the intention of leaving the job first.
  • Then write your position or designation in the organization.
  • Mention the last date as a worker in the organization.
  • Also write the time period you have worked in the current company.
  • You can also mention that you can give training to your replacement if needed.
  • Wish good luck to the company for the future.
  • In the end, you need to give your contact information.

Sample Resignation Letter

You want to write a resignation letter and you are aware of all the formats of the resignation letter. But still you have confusion that how you should start to write the resignation letter. Then do not worry as I said in the starting of this article that you are at right place. So, here I am providing you the sample of the resignation letter. It will provide some help to you that how you can write the resignation letter for your own.  Sometimes you have the valid reason to leave the job but you are able to impress it in the proper manner and your resignation letter is not accepted by the firm or company. I hope this sample letter will give you some help in writing a decent resignation letter which does not sound harsh at all.

Resignation Letter Samples

In this article, I will provide you samples of different kinds of resignation letters, along with discussing the format and types. Some resignation letter comes with the notice period. Sometimes you need to leave the job for some personal issues. You can also send the email of resignation letter or can write on paper as well. Here I will discuss each aspect of writing a resignation letter and will list samples as well. You can choose any format according to your need.


Letter of Resignation Template

There are various kinds of templates available online. You can choose any of them to write your Resignation letter. Templates are used to know about the format, pattern to write the letter. So, if you have all the content and you just need to put that content in the right format then you can take help of these different kinds of templates. On the internet, you can get a lot of templates and all these templates are free of cost you do not need to spend a single penny on these templates. Here, I am also providing you the sample of resignation letter template, you can write your resignation letter with the help of this template.


Resignation Letter Examples

You want to leave your current job but you don’t have a valid reason to write. You need some examples to write the resignation letter. Then don’t worry, I will share different examples for you to write the resignation letter. You can write your resignation letter for the reason that you are shifting to some state or area from which it will be difficult to join the company. You need to write resignation letter after the completion of your bond. Or you are getting the higher post in some other reputed company and you now want to implement to learned skills to that company. Here is this section I shared some examples which you can mention in the resignation letter.


Resignation Letter Format

The resignation letter should be in proper format.  For example, you write a resignation letter in which you just praised your time period you have to spend in this company and in the end you wrote in one line that you want to resign this company. Then such kind of resignation letter does not sound professional or may get rejected also. You need to follow proper rules and formatting of writing a resignation letter so, that it professionally sounds good and your company will provide you with a high-quality reference letter for the further job post you want to apply. Here, I am listing the sample of resignation letter format which you can follow while writing the resignation letter.


Best Resignation Letter

Best resignation letter is that letter which diplomatically presented in very nice manner that company will not get angry with your act. But praise the way you have delivered the letter to them and will happy for your future and help you to move on to your bright future. If you instantly inform your company about your decision of leaving the company then it will give the negative impact of your reputation. So, try to write the resignation in the very polite manner in which you can highlight your learning from your current company. You can also mention or write that you can train or guide your replacement so that your absence will not affect company’s work and position. You can also do one more thing that you can have face to face conversation before giving the resignation letter. It shows your responsible behavior also.


Sample Professional Resignation Letter

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You are working in a company or organization. Now, you want to leave it or move your journey ahead. But your decision of leaving this company should not be unprofessional and instant. You need to write the resignation letter in a proper professional way.  So, try to write a professional resignation letter. Here, I am listing a sample of the professional resignation letter, have a look at this sample:

Sample Resignation Letter with Reason

If you are writing a resignation letter then you also need to mention the valid reason to leave the job. You can’t write this thing in the resignation letter that you don’t want to continue work here with this organization so you are moving ahead. This thing sounds totally unprofessional and rude as well. So, write your valid reason for leaving this job so, that company review your resignation letter properly and give you the permission to leave the job along with well-written reference letter for your future job.   I am listing sample of resignation letter with reason. This will give you the hint to write the resignation letter in the proper manner:

Formal Resignation Letter

You can’t leave your current company without informing them of your decision and taking permission to leave company as you have given some commitments to your company during the joining time. So, formal letter means that you are informing your current company about your decision of leaving this company and your right intention behind leaving this company. You can say that it is an official notice to the company before leaving the job. This formal resignation letter should include the reason, your last date of job, your position name in the company, duration of time you spent as an employee here, your contact information as well. All these points should be well mentioned in the resignation letter.

Sample Resignation Letter 2 week Notice

In some companies, there is one rule that you can’t leave your job on the immediate basis you need to inform before some time. Or need to spend some time after submitting your resignation letter to the company. This is the notice period after your resignation letter is submitted. It’s the time period which companies require to find right replacement of your position in the company or you may need to train that candidate for your job post. So, if there is such kind of clause your company has told you to keep in mind while giving resignation letter then you need to mention this thing in the resignation letter as well. Below is the sample of resignation letter with 2-week notice:

Simple Resignation Letter Sample

You can also right a simple resignation letter which do not includes many clauses of leaving job. You just only need to right about your intention behind leaving this job, your last date of working here, time period, position in the company and contact information. You do not need to highlight many things about your work experience or company. You can right your resignation letter short and simple yet impactful and in proper format so that your company accept it without getting upset or annoyed with your decision.

Sample Resignation Letter Email

If you had a talk with your boss and HR about your decision of leaving this company and moving on with other option, then there is option of sending resignation letter via Email also. you do not need send a resignation letter in the paper form. Nowadays in the technology all the legal, professional things are kept in the form of e-database. So, companies itself said that you need to write an Email regarding your decision of leaving job. All the format of writing resignation remains same in the Email case also. For writing resignation letter Email, you need to follow same the formatting and instructions as I have discussed above.

Resignation Letter PDF

Resignation letter also comes in PDF folder. Once you have written your resignation letter. Now you do not want to edit anything in this letter then save it to the PDF folder then no one will be able to edit it letter. And you can attach this PDF file in the email to send your resignation letter there will be no changes in the formatting then. In most of the cases the formatting changes from one system to another. But if the letter is in PDF format then there will be no chances of occurring changes in the format. And you can send your resignation letter in the proper format.


Resignation Letter Doc/Word

Resignation letter also comes with the Doc format. If you think you need to do some changes in the PDF folder then it is quite tough task. In that case you can opt the Word format for writing the Resignation letter. Here, in Word there any many in-built templates available you can take help of these templates for writing your resignation letter. You can make changes in the template of the Doc as per your requirement and then can save this file and send it to the company using Email or fax. Or you can take print out of this if you want to give this letter by hand.

So, here I discussed many option and samples of writing the resignation letter. You can use these samples or tips while writing a resignation letter. Hope I will be able to deliver you the required content through this article. Or if you want me to add some more points in this article then you can give feedback on this article regarding your reviews. I will definitely look at all the reviews and try to improve myself according to your reviews.

Thank you!!!